Administration/Members
Inviting members
How club admins invite people by email, assign groups, and track pending invites on the Members settings page.
Use this article to invite people into your admin workspace, assign them to groups, and manage pending email invites before they sign in.
Inviting a member adds someone to your Clipido admin workspace so they can sign in with the groups you choose. This is separate from sharing a workspace or gallery link with an external recipient. Invited members appear on Settings → Members once they accept.
Only people in the "Admin" group can open Settings and send invites.
Opening the Members settings page
- Click your club icon at the top of the left sidebar.
- click Settings.
- Under "Administration", click Members.
The page title is "Members". The description reads "Who can access this workspace."
Inviting someone by email
- On Settings → Members, click Invite email in the page header or in the "Pending invites" card.
- In the "Invite email" dialog, enter the person's address in "Email".
- Under "Groups", search for an existing group or create one. The placeholder reads "Search or create a group".
- click Create invite.
You must select at least one group. If you try to submit without a group, the dialog shows "Select at least one group."
Clipido shows "User invite created." when the invite is saved. If the same email is already invited to those groups, you see "User is already invited to these groups." If the person is already a member of the selected groups, you see "This user is already a member of the selected groups".
What happens after you send an invite
The invite appears under "Pending invites" with the text "{n} invitations waiting for acceptance." Each row has a "Delete" action if you need to cancel it before acceptance.
When the person signs in with that email address, Clipido activates their membership in the groups you selected. They can then access the admin workspace or any private shared workspaces and galleries linked to those groups.
Member usage and limits
The "Member usage" card on Settings → Members shows how many seats you use. The description reads "Members in admin and custom access groups." The count format is "{active count} of {max members}".
New workspaces start with a default limit of "3" members. When you reach "90%" of your limit, a warning reads "You have almost reached your member limit. Contact support if you need more seats." At "100%", the message reads "You have reached your member limit. Contact support if you need more seats."
Tip
The member limit shows a warning on the Members page, but Clipido does not block new invites when you are at the limit. Contact support if you need more seats.
Inviting many people at once
To add everyone with the same email domain automatically, use "Whitelisted domains" on the same "Members" page instead of sending individual email invites. Domain invites require the person to sign in through your club's sign-in URL, not the generic Clipido login page.
If your organization uses SSO or SCIM, members may be provisioned from your identity provider instead of through email invites. When SCIM is enabled, those members appear under "Provisioned members" and cannot be edited from this page.