Administration/Members
Groups
How groups work in Settings, how to link them on a shared workspace or gallery, and what the Admin group does.
Use this article to create groups, assign members to them, and link those groups so people can open the shared workspaces and galleries you publish.
Groups in Clipido control who is a member of your admin workspace and, when linked on a portal, who can open a private shared workspace or gallery. A group by itself does not grant portal access until you attach it on that portal's "Publish" panel.
The Admin group and custom groups
Every workspace has a locked "Admin" group. Members in "Admin" can open Settings, Media, Sharing, Review, and Uploads. You cannot rename, move, or delete the "Admin" group.
Custom groups are any other groups you create under Settings → Groups. Members in a custom group do not automatically get admin access. They only get access to a shared workspace or gallery when that portal's authentication is set to "Private" and the group is linked there.
Creating and managing groups
- Click your club icon → Settings.
- Under "Administration", click Groups.
- click New group.
- In the "Create group" dialog, enter a name and click Create group.
Each group row shows "{n} members · {n} domain invites", and " · {n} SCIM invites" when SCIM is configured. Use the row menu to Open Users, "Rename", "Move", or "Delete".
By default, each member belongs to one group. The Groups page description reads "Members can belong to one group." To allow more than one group per member, turn on Multiple group membership under Settings → Advanced. That option is an add-on: if it is not on your plan, you see an upgrade button instead of a switch.
Assigning members to a group
You can add members to a group when you invite them by email on Settings → Members, or afterward:
- On Settings → Members, open a member's row menu.
- click Edit groups.
- In "Edit member groups", select one or more groups and click Save groups.
You can also open a group's member list from Settings → Groups → row menu → "Users". That page title reads "{Group name} members" (the Admin group shows as "Admin").
Linking a group to a shared workspace or gallery
Group membership alone does not open a portal. You must link the group on the portal you want people to access:
- Open Sharing and edit the shared workspace or gallery.
- Open the "Publish" panel.
- Under "Authentication", set "Auth method" to "Private".
- Under "Members", click Add access group.
- In "Select access group", pick the group and click Select.
If no groups are linked while authentication is "Private", the editor warns "No access groups selected" and "No one will be able to access this portal until you add at least one access group."
To remove portal access without removing the person from your workspace, use "Revoke access" on that group's row menu in the "Publish" panel. That removes the link on this portal only. The member stays in the group on Settings → Members.
Click Manage access groups on the "Publish" panel to open Settings → Members in a new tab if you need to create a group first.
How authentication options interact with groups
The table below shows who can open a portal for each "Auth method" setting on the "Publish" panel.
| Auth method | Who can open the portal |
|---|---|
| "Public" | Anyone with the link, no sign-in required |
| "Login required" | Any signed-in Clipido user |
| "Private" | Members of a linked group, plus anyone in the "Admin" group |
Members of the "Admin" group can always open a private portal, even if their group is not linked on that portal.