Administration/Members
Roles
What the Admin group and custom groups control in Clipido, and how group membership affects admin and portal access.
Use this article to understand what members can do in Clipido based on their group, and how admin access differs from access to a shared workspace or gallery.
Clipido controls access through "groups", not through separate role pickers on the Members page. The "Admin" group is the only group that grants full admin workspace access. Custom groups control membership and, when linked on a portal, who can open a private shared workspace or gallery.
What the Admin group can do
Members in the "Admin" group can use the full admin workspace:
- Browse and manage approved files in Media
- Create and edit shared galleries and workspaces in Sharing
- Approve or deny uploads in Review
- View upload batches in Uploads
- Change workspace configuration in Settings, including "Members" and "Groups"
The "Admin" group is always present, always locked, and always displayed as "Admin" on Settings → Groups. You cannot delete it or rename it.
What custom groups can do
Custom groups do not grant Settings access or admin sidebar areas by themselves. A member in a custom group only gets:
- Membership in your admin workspace (they can sign in as a member of your organization)
- Access to a shared workspace or gallery when that portal uses "Private" authentication and links their group on the "Publish" panel
What they can do inside an open portal (view, download, upload, search) depends on that portal's own settings, not on the group name.
Admin access versus portal access
These two ideas are easy to mix up:
| Access type | Controlled by | What it opens |
|---|---|---|
| "Admin workspace access" | Membership in the "Admin" group | Media, Sharing, Review, Uploads, Settings |
| "Portal access" | Group linked on a portal's "Publish → Authentication" panel | A specific shared workspace or gallery URL |
Being in a custom group named "Editors" does not let someone open Settings or approve uploads in Review unless they are also in the "Admin" group.
Legacy role names you may still see
Some workspaces were set up before Clipido moved to group-based access. You may still see legacy role names such as "Viewer", "Uploader", "Editor", or "Admin" in older documentation or during migration.
In the current product, admin capabilities are controlled by the "Admin" group. Portal capabilities come from portal settings plus group links on the "Publish" panel. If someone's access does not match an old role name they expect, check their group membership on Settings → Members and the portal's "Authentication" setting in Sharing.
Note
Clipido is still migrating some workspaces from the older role system to groups. If access looks wrong after a migration, contact support with the member's email and the portal they cannot open.