Sharing
Manual and dynamic sections
How manual and dynamic selection works in shared gallery sections and workspace media pools.
Use this article to understand how "manual" and "dynamic" selection adds files to a shared gallery section or a workspace media pool.
Both modes answer the same question: which files from your Media library appear in what you share? Manual means you pick files yourself. Dynamic means Clipido adds files automatically when they match filter rules.
Manual selection: you pick the files
With "manual" selection, you choose exactly which files appear. Nothing is added unless you select it.
In a "shared gallery", open a section and Click Select media. Browse or search Media, select files, and confirm. The section list shows how many files each section contains.
In a "workspace", open the Media tab, Select Manual, and Click Select media. The workspace shows only the files you picked.
Manual selection suits curated deliveries: a press selection, a hand-picked client package, or any list where you want full control.
Dynamic selection: filters add files automatically
With "dynamic" selection, you define filter rules. Clipido adds matching files from Media automatically and keeps the list updated as new files match.
In a "shared gallery", open a section, switch the toggle from "Manual" to "Dynamic", and set up filters in the selection dialog. A preview shows which files currently match.
In a "workspace", open the Media tab, Select Dynamic, and Click Edit filters.
Dynamic selection suits ongoing feeds: everything tagged with a season, everything from an event, or any rule-based collection that should grow on its own.
Tip
Files may take a few seconds to appear after they match dynamic filter rules.
Switching between manual and dynamic
You can change the selection type after creation, but switching has consequences:
- "Manual to dynamic:" A confirmation dialog titled "Switch to dynamic" warns: If you switch to dynamic you will lose all manually selected media. Confirm only if you are ready to replace your hand-picked list with filter results.
- "Dynamic to manual:" A similar confirmation appears when switching back. You will need to select files again manually.
Plan your selection type before adding many files. Switching after a large manual curation means starting over.
Shared gallery sections vs workspace media pools
The selection modes work the same way, but the structure differs:
| Shared gallery | Workspace | |
|---|---|---|
| "Structure" | One or more named "sections", each manual or dynamic | One "media pool", manual or dynamic |
| "Where to configure" | Media tab, per section | Media tab on the workspace editor |
| "Adding more groupings" | Click Add section for another manual or dynamic section | Not applicable: one pool only |
A shared gallery can mix manual and dynamic sections in the same link. For example, a manual "Highlights" section alongside a dynamic "Latest uploads" section. A workspace uses one mode for its entire media pool.
What dynamic selection does not do
Dynamic selection adds files that match your filter rules in Media. It does not:
- Accept files uploaded directly into the section. Dynamic sections are filled by filters only; use a manual section or upload zone if you need a hand-picked upload target.
- Replace tagging or upload zones. Files still enter Clipido through upload zones and land in Media first.
Filters use the same search and filter logic as Media. If a file does not appear in dynamic results, check its tags and metadata against your filter rules.