Media library
Archiving files
How club admins archive files to Trash, restore them, and what happens to archived files in Media.
Use this article to archive files you no longer need in day-to-day Media, find them in "Trash", and restore them before retention expires.
Archiving moves files out of your regular galleries without deleting them immediately. Only club admins can archive or restore files.
Archiving files from Media
- Open Media and select the gallery that contains the files.
- Select one or more files. A selection bar appears at the bottom.
- Click the trash icon in the selection bar.
- In the "Archive" dialog, read the warning "You can only restore these files for N day(s)." The number matches your workspace retention setting.
- click Archive to confirm or "Cancel" to go back.
Archived files leave your regular Media galleries and shared gallery sections. They move to the built-in "Trash" gallery.
Finding archived files in Trash
Open the gallery picker at the top of Media and Select Trash. The empty state reads "No archived media" when Trash is empty.
Each archived file tile can show a countdown such as "30 days" or "Deleting soon" when retention is nearly up. In Trash, use "Sorting" to order by "Recently archived" or "Oldest archived".
Restoring archived files
From "Trash", select one or more files and Click Unarchive in the selection bar. In the "Restore" dialog, click Restore to confirm or "Cancel" to go back.
You can also hover a single file in Trash and Click Restore on the tile.
Restored files return to the galleries they belonged to before archiving, as long as retention has not expired.
Archiving from an upload batch
After an upload finishes, the upload timeline can show an "Archive" step with "Archive all or select to archive". This step appears at least "1 hour" after the upload batch was created.
Select files and archive them the same way as in Media. The dialog title is "Archive selected files" or "Archive all files", with the same retention warning.
What archiving does not do
Archiving does not free storage immediately. Archived files still count toward your workspace storage until retention expires and Clipido permanently removes them.
There is no permanent delete action in the Media selection menu. Archiving is the way to remove files from active use while keeping a restore window.