How long are archived files kept?
Default retention is 30 days; how to change it in Settings and what happens when retention expires.
Use this article to understand how long archived files stay in "Trash" before Clipido deletes them, and how to change the retention period for your workspace.
When a club admin archives a file, Clipido starts a countdown based on your workspace retention setting. You can restore the file until that period ends.
Default retention period for archived files
The default retention period is "30 days" from the moment a file is archived. After 30 days, Clipido permanently removes the file from your workspace.
When you archive files, the "Archive" dialog warns "You can only restore these files for 30 day(s)." (or the number of days matching your current setting). Files in "Trash" show a countdown such as "30 days" or "Deleting soon" on each tile.
Retention options you can choose
A club admin can change retention under Settings → Storage. In the "Retention" section, Open Delete archived files after and pick one of these values:
| Setting | Period |
|---|---|
| "30 days" | Default |
| "90 days" | 90 days |
| "180 days" | 180 days |
| "1 year" | 365 days |
Click Save. A toast confirms "Storage settings updated".
There is no "forever" option in workspace settings. The longest customer-configurable period is "1 year".
What happens when retention expires
When the retention period ends, Clipido permanently deletes the archived file. It disappears from "Trash" and cannot be restored.
Deletion is automatic. You do not need to take any action. Clipido schedules deletion when each file is archived.
Changing retention for files already in Trash
Updating "Delete archived files after" applies to files archived "after" you save the new setting. Files already in "Trash" keep the retention period that was active when they were archived.
If you need more time on files already archived, restore them before their countdown reaches "Deleting soon", then archive them again after you extend retention.
Who can change archived file retention
Only club admins can open Settings → Storage and change retention. Retention is not tied to a plan add-on: all four options are available to any workspace admin.
Storage capacity limits are separate from retention. Archived files still count toward storage until they are permanently deleted.