Sharing
Workspace review
Enable workspace review so recipients approve or deny uploads from selected upload zones on the Review page.
Use this article to let recipients "review uploads" inside a workspace: approve or deny files submitted through selected upload zones without giving them full admin access.
Workspace review adds a Review page to a workspace. Recipients with access to the workspace can process pending uploads from the upload zones you choose.
Two settings must both be on
Workspace review depends on two separate settings:
- "Organization level:" Your Clipido deployment must have "Workspace review" enabled. This is turned on by Clipido for your organization, not from a self-serve upgrade button in the app.
- "Workspace level:" Each workspace needs review turned on individually in the editor.
If the Review sub-tab is missing under Settings in the workspace editor, workspace review is not enabled for your organization yet. Contact Clipido to request it.
Turning on review for a workspace
- Open Sharing → Workspaces and edit the workspace.
- Open the Settings tab and select the Review sub-tab.
- Under "Page", set "Enabled" to turn on the Review page for this workspace.
- Under "Upload zones to review", click Select upload zones and choose at least one upload zone.
If review is enabled but no upload zones are selected, a warning appears: "Upload zone required": Select at least one upload zone when review is enabled. The Review page stays hidden from recipients until at least one upload zone is selected.
- Open the "Publish" tab and confirm recipients can access the workspace (public, login required, or private with the right access groups).
Recipients open the workspace link and navigate to the Review page to approve or deny pending uploads from the selected zones.
What recipients see on the Review page
The Review page lists uploads awaiting decision from the upload zones you configured. Recipients approve or deny files according to the same review workflow your admins use, but scoped to this workspace and those upload zones.
The Review page appears in the workspace navigation only when all of these are true:
- Workspace review is enabled for your organization.
- "Enabled" is on under Settings → Review for this workspace.
- At least one upload zone is selected under "Upload zones to review".
Use "Preview" in the editor header to confirm the Review page appears before sending the link.
Workspace review vs admin Review
Workspace review is not the same as the Review section in your admin sidebar:
- "Admin Review" (
Reviewin the sidebar) is for your organization's club admins to process all pending uploads. - "Workspace Review" is a page inside a specific workspace, limited to the upload zones you select, for recipients you grant workspace access.
Uploads denied on the workspace Review page follow the same outcomes as uploads denied in admin Review.
Upload approval on the Uploads page
The Uploads sub-tab under workspace Settings controls a separate setting: "Upload approval" ("Auto-approve" or "Manual"). This decides whether files uploaded through the workspace Uploads page need approval before entering Media.
Workspace review on the Review page is for reviewing uploads from designated upload zones, which may include zones outside the workspace itself. Configure both settings if recipients upload files and also review submissions from other zones.