Media library
Tagging
How forms, fields, options, and tags fit together to structure your metadata.
Use this article to understand how Clipido tagging is built from forms, fields, options, and tags, and how those pieces connect when you organize or search media.
Tagging is how you add structured information to files, such as product name, event, or location. In Clipido, tagging is built from a few connected pieces that work together.
Forms: grouping your tagging fields
A form is a named group of fields, such as "Product" or "Event". Forms hold the questions you ask when someone tags a file.
You create and manage forms under Settings → Tagging. Most forms are "file" forms, used for tagging media. Your workspace has a limit on how many file forms you can create. The default limit is "3" file forms. The People form, if you have one, does not count toward that limit.
Fields: the questions inside a tagging form
Each field is one question inside a form, such as "Product name" or "Location". When you create a field, you give it a name and an optional description.
New fields are dropdown fields: uploaders pick from a list of predefined options. You can mark a field as "Required", allow "Multiple selection", control whether uploaders can add new options, and Turn on Hide from search if the field is for organization only.
Options: the answers people can pick
Each dropdown field has a list of options, the actual answers someone can choose. You manage options by opening a field in Settings → Tagging and reviewing its "Approved" list. You can mark one option as the default so it is pre-selected when tagging starts.
If a field allows it, uploaders can suggest a new option while tagging. Suggested options land in a "Requested" list until a club admin accepts or declines them.
Tags: what gets applied to a file
A tag is the link between a file and a chosen option on a field. When someone picks "Summer collection" on a "Season" field, Clipido stores that as a tag on the file.
Tags are what search, filters, and shared gallery rules use to find and organize files. Changing or removing a tag updates what the file matches in Media and in dynamic gallery sections.
Showing tagging fields only when they are relevant
You can set a field to appear only when another field has a certain answer, instead of always showing. Open the field and Choose Edit field logic, then pick "Only when..." and set the condition.
For example, a "Model" field might only appear after someone picks a particular "Product". If you change an earlier answer in a way that would hide a field that was already filled in, Clipido warns you that the hidden answer will be removed.
The People form: tagging people, not files
If your workspace has the People Recognition add-on and an admin has turned it on under Settings → People recognition, Clipido creates a "People" form for tagging people records rather than files.
You can add and edit fields on the People form the same way as file forms, but you cannot rename or delete the form itself. The People form is removed if People Recognition is turned off.
Where tagging shows up in Clipido
Once you set up forms and fields, they are used in several places:
- Uploaders can be asked to tag files during upload, when tagging is enabled on an upload zone.
- Club admins can apply or adjust tags from the tagging modal in Media or on an upload batch.
- Any tag on a file becomes searchable in Media and can power filtered sections in shared galleries and workspaces.