Media library/Tagging
Setting up tagging
How club admins create forms, fields, and options in Settings and connect them to upload zones.
Use this article to plan and build a tagging structure in Clipido: create forms and fields, add options, connect them to upload zones, and keep the setup manageable as your library grows.
You need club admin access. Open Settings → Tagging from the sidebar.
Creating a tagging form
On the "Forms" card, click New form. In the "Create a new form" modal, enter a "Form name" such as "Product" or "Event", then Click Create. A toast confirms "Form created".
A form is a group of fields uploaders fill in when tagging a file. Group related questions into one form rather than spreading them across many small forms.
Your workspace limits how many file forms you can create. The default limit is "3" file forms. When you reach the limit, "New form" is disabled. Contact Clipido if you need a higher limit.
Adding fields to a tagging form
Open a form from the list and Click Show details. On the "Fields" card, click Add Field. Enter a "Field name" and optional "Field description", then Click Add field.
Field names work best as one or two words in singular form, such as "Category" or "Location". New fields are dropdown fields. Other field types such as scale, date, and location exist in the product but are not available when you create a field through this screen today.
Drag fields to reorder them. The order is the order uploaders see when tagging.
Adding options and field settings
Click a field card to open its options. On the "Approved" tab, add options with "New option" or the "Add a new option" field.
While editing a field, configure these dropdown settings:
- "Required": uploaders must fill the field before submitting.
- "Multiple selection": uploaders can pick more than one option.
- "Allow other answers": choose Allow other answers, "Allow other answer requests", or "Don't allow other answers" to control whether uploaders can add or request options not on the list.
- "Hide from search": the field still tags files but does not appear as a search filter.
Save field changes with "Save" in the edit field dialog.
Setting conditional field logic
To show a field only in certain situations, open the field menu and Choose Edit field logic. Pick "Only when..." and set which answer on another field must be selected first.
Connecting tagging fields to an upload zone
Tagging fields only appear during upload when they are enabled on an upload zone.
- Open the upload zone in Sharing, or go to Uploads → Upload zones for a dedicated upload zone.
- In "Upload tagging", click Configure fields (or "Configure" on a portal tab).
- In the "Upload fields" modal, choose which forms are available and toggle which fields uploaders can fill in.
- Click save. A toast confirms "Upload fields saved".
If at least one field is selected, tagging is enabled for that upload zone.
Keeping your tagging structure manageable
Plan your structure before creating many forms. Each workspace has a limited number of file forms, so combine related fields into fewer forms when you can.
Use clear form and field names, keep option lists focused, and Turn on Allow other answer requests only on fields where uploaders genuinely need to suggest values you have not listed yet.