Media library/Review
Approving uploads
How club admins approve or deny pending uploads in Review, finish review, and what happens to each file.
Use this article to approve or deny files waiting in Review, finish review for an upload batch, and understand when approved files appear in Media.
When an upload zone has manual approval turned on, every file in the batch starts as "Pending" until a reviewer approves or denies it. Approved files can reach Media after you Click Finish review. Denied files stay out of Media.
Who can approve or deny uploads
In the admin app, only "club admins" can approve or deny uploads and finish review. Open Review in the sidebar and go to the Uploads tab.
Workspace members can also review uploads when all of the following are true:
- The "Workspace review" add-on is enabled on your plan.
- An admin turned on Review for that shared workspace under "Sharing → Settings → Review", with "Enabled" on.
- The admin selected at least one upload zone under "Upload zones to review".
Any workspace member with access to that workspace can then approve, deny, and finish review for uploads through those zones.
Finding uploads that need review
Open Review and click Uploads. Each row is one submitted upload batch waiting for review.
Click a batch to open its file grid. Filter tabs at the top show "All", "Pending", "Approved", and "Denied", with a count on each tab.
You can also open a batch from Uploads if it shows a pending review status.
Uploads from zones with "Auto-approve" turned on do not appear here. Those files are approved as soon as they upload and skip this workflow.
Approving or denying individual files
On the upload batch page, each file tile shows its review state: pending, approved, or denied.
To decide on one file, hover the tile and Click Approve or "Deny".
To decide on several files at once, select them in the grid. The upload timeline on the right shows an "Approval" section with "Approve" and "Deny" buttons. The description updates to "Approve or deny N files" when you have a selection.
With no files selected, "Approve" and "Deny" in the timeline apply to every still-pending file in the batch.
Finishing review for the batch
After you approve or deny every file, click Finish review in the top bar.
Clipido opens a Review dialog with two steps:
- "Approve": confirms every file has been approved or denied. If files are still pending, you can click Approve all or "Deny all", or check "I am sure I want to finish without approving or denying all assets."
- "Tagging": confirms required tags are filled in. If tagging is incomplete, check "I am sure I do not want to tag this upload."
Click Finish review in the dialog to confirm, or "Cancel" to go back.
While review is in progress, approving or denying files does not send them to Media yet. Only after you finish review do approved files sync to Media. Denied files never sync to Media.
Once finished, the button changes to "Review finished" and the batch leaves the "Review → Uploads" queue.
What approved and denied files do
"Approved" files appear in Media after you finish review for the batch, as long as processing is complete.
"Denied" files do not appear in Media or in shared gallery sections. They remain on the upload batch with a denied status. Denying a file does not archive or delete it.
You can reopen the batch from Uploads to see which files were approved or denied.
Duplicate detection runs separately
Duplicate detection runs in the background after processing. It does not block approval, and finishing review does not resolve duplicates.
If the upload timeline shows "Duplicate detection" with duplicates found, handle duplicates from "Review → Duplicates" or click Review on that timeline step. You can finish upload approval before or after resolving duplicates.