Sharing/Downloads
Download actions
Create Download Actions that warn or block recipients before they download files from galleries or workspaces.
Use this article to set up Download Actions that show a message or stop a download before files leave Clipido.
Download Actions is an add-on. Your plan must include it, and a club admin must turn it on in Settings before actions run on downloads.
Enabling Download Actions on your plan
- Open Settings and select Dynamic Download.
- click Download Actions.
- On the "Enable Download Actions" card, turn the switch on.
If your plan does not include Download Actions, the card shows an "Upgrade" button instead of the switch. Request the Download Actions add-on from Clipido before you can create or assign actions.
Creating a download action
- On the Download Actions page, click New action or use "New action" in the top navigation.
- In the create dialog, fill in the fields:
- "Name" (up to "128" characters)
- "Describe" with the "AI-powered" helper to generate a name and message, or enter "Name" and "Message" manually when editing
- "Action type": "Warn" or "Block"
- "Scopes": where the action runs ("Admin dashboard", "Galleries", "Workspaces")
- "Trigger criteria": "When files match" a filter, or "Every download"
- Save the action.
The "Active actions" card explains the difference: warnings can be confirmed; blocked files are excluded from the download.
| Action type | What recipients see |
|---|---|
| "Warn" | A message before download. They can confirm and continue or exclude matching files. |
| "Block" | Matching files cannot be downloaded. They are removed from the download. |
Download Actions are evaluated on up to "500" files per download check.
Assigning actions to a shared gallery or workspace
- Open Sharing, select the portal, and Click Configure download options.
- Open the "Actions" tab.
- Select the actions that should apply to this shared gallery or workspace.
Actions scoped to all galleries or all workspaces show an "Always on" badge and cannot be deselected on individual portals. Portal-specific actions are optional per portal.
If a portal would otherwise download instantly with no options modal, Download Actions are the only reason recipients still see a download dialog.
What recipients see when an action triggers
When a download triggers one or more actions, recipients see a "Warnings" step titled "Some files triggered alerts."
- "Warn" actions show a checkbox and a badge such as "Including N files" or "N files excluded". Recipients can exclude warned files before continuing.
- "Block" actions are read-only with a badge such as "N files blocked". The fallback message reads "These files can't be downloaded."
Primary buttons read "Download N files" or "Continue with N files" depending on how many files remain. If every file is blocked, the download button is disabled.
Recipients must confirm warnings before Clipido prepares the download. Blocked files never leave Clipido.