Media library/Review
Resolving duplicates
How to review duplicate sets, use Keep and Remove, and apply your choices in Review → Duplicates.
Use this article to resolve duplicate sets in "Review → Duplicates", choose which copy to "Keep", and apply your decisions.
Each duplicate set is a group of byte-for-byte identical files. You review one set at a time, mark each copy as "Keep" or "Remove", then Click Apply to archive the copies you remove.
Opening the duplicate resolver
From "Review → Duplicates", click an upload row to open its duplicate sets.
You can also open the resolver from an upload batch: on the timeline, click Review next to "Duplicate detection" when duplicates were found.
The resolver header shows "Duplicates" and a context line such as "3 duplicate files in 1 set · Jane Doe · 5 Aug 2025". Pagination reads "File 1 of 3", where the number refers to duplicate "sets", not individual files.
Use "Previous" and "Continue" to move between sets. On the last set, "Continue" becomes "Apply".
You can also use the left and right arrow keys to move between sets.
How Clipido suggests a keeper
When you open a set, Clipido pre-selects one copy as "Keep" and marks the rest as "Remove". The suggestion follows this order:
- Active copies before already archived copies
- The copy in the most galleries and workspaces
- The copy with the most tags
- The copy with the most pixels (largest image dimensions)
- The largest file size
- The oldest upload
- A stable tie-break by file ID
You can change any suggestion before you apply.
Choosing Keep or Remove for each copy
Each copy appears as a card with a "Keep" / "Remove" toggle. click Keep on the copy you want to keep in Media. click Remove on every extra copy.
The UI lets you mark more than one copy as "Keep" if you need to. At least one copy in the set must stay "Keep" when you apply.
Each card shows "File details": "Name", "Type", "Size", "Dimensions", "Zone", "Uploaded at", "Uploaded by", "Tags", "Galleries", and "Workspaces". Fields that match across all copies can collapse under "N identical field(s) hidden".
In the admin app, club admins can Click Edit tags on a "Keep" copy before applying, to adjust tags on the copy that will remain.
Applying your duplicate resolutions
After you review every set in the upload, click Apply on the last set.
The "Apply duplicate resolutions" dialog summarizes:
- How many copies will be archived
- How many copies you are keeping
- "Recoverable storage" you will free
Click Apply to confirm or "Cancel" to go back. While applying, the button reads "Applying..."
When finished, Clipido returns you to "Review → Duplicates" or the upload batch, depending on where you opened the resolver.
Upload status on the duplicates overview
Each upload on "Review → Duplicates" shows a status badge:
- "Unresolved": no sets resolved yet
- "In progress": some sets resolved, others still open
- "Resolved": every set in that upload is handled
The row also shows "N groups" and "N files · size recoverable".
Duplicate resolution and upload approval
Resolving duplicates does not approve or deny an upload. You can resolve duplicates before or after finishing upload review.
Files you mark "Remove" are archived when you apply, not before. Files you mark "Keep" stay active in Media.